Board packs play a crucial role in corporate governance, providing directors with the information they need to fulfill their duties and make informed strategic decisions
The raison d’être of board packs is to supply the right information to the right people at the right time. These documents combine procedural information with figures, reports, and analysis, allowing directors to come to meetings well-prepared. The goal is to strike a balance between administration and information, ensuring that directors have what they need without drowning in paperwork.
While the specific contents of board packs may vary, certain elements should always be present:
- Board Meeting Agenda: Provides the schedule and topics to be covered, helping directors orient themselves and prepare accordingly.
- Minutes from Previous Meeting: Ensures continuity across board activities and requires approval.
- CEO Report: Summarises operational performance and major initiatives.
- Financial Reports: Key figures such as revenue, expenses, KPIs, and forecasts.
- Board Committee Reports: Updates on sub-committee activities (e.g., audit and risk).
- Important Correspondence: Keeps directors informed.
- Supporting Information: Documentation related to agenda decisions.